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We are an equal opportunity employer currently with over 550 professionals and skilled staff employed across New Jersey in a wide variety of roles.  Regardless of job responsibilities, all LMSNJ employees share a true commitment to serve those who are hurt, who are in need, or who have limited choices--regardless of religious affiliation or background.

Medical Records Coordinator

  • Job Tracking ID: 512088-583322
  • Job Location: Jersey City, NJ
  • Job Level: Mid Career (2+ years)
  • Level of Education: High School/GED
  • Job Type: Full-Time/Regular
  • Date Updated: July 17, 2017
  • Years of Experience: Up to 2 Years
  • Starting Date: ASAP

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Job Description:

LIFE Senior Care, a program designed to assist seniors with their customized healthcare needs, located in Jersey City Medical Center, is currently seeking a full-time Medical Records Coordinator.

Through the power of the Holy Spirit and in response to God’s love as revealed in the Gospel, the mission of Lutheran Social Ministries of New Jersey is to serve those in New Jersey who hurt, who are in need, or who have limited choices.

LSMNJ team members are dedicated to providing healing, hope and hospitality, regardless of religious background through a diversified social ministry program addressing many critical human care needs.

We are seeking employees that share those same values and want to make a difference in the lives of those we serve.

This position is full-time offering competitive compensation, a robust benefit package and generous paid time off.

Reporting to the Director of Nursing, the Medical Records Clerk performs tasks that include preparing charts for new participants, purging records and files documents into closed charts, and filing documents into active records.

Essential Duties

  • Supports the mission and values of Lutheran Social Ministries of New Jersey, which is: Through the power of the Holy Spirit, and in response to God’s love as revealed in the Gospel, the mission of the Lutheran Social Ministries of New Jersey is to serve those in New Jersey who hurt, are in need, or have limited choices.
  • Prepares charts for new participants. Purges records and files documents into closed charts. Files documents into active records.
  • Acts as a member of the Lutheran Senior LIFE Interdisciplinary Team (IDT).
  • Sends for medical information for participants at time of intake and as requested by the IDT.
  • Coordinates with the Enrollment Specialist the participant schedule for Intake and Assessment (I&A) meetings and communicates to IDT.
  • Develops and updates schedule for periodic reassessments of PACE participants and communicates to the IDT.
  • Attends I&A, compiles assessment and problem lists for new participants and periodic assessments files appropriately.
  • Following an I&A for new participants, transcribes information collected from IDT and creates consolidates plan of care (POC) using current approved POC format.
  • Following a participant’s reassessment or change of condition, updates and amends the POC using current approved POC format.
  • Ensures IDT completes attendance sheet for I&A, reassessment and change of condition meetings.
  • Keeps face sheet information and participant emergency cards up to date.
  • Maintains medical records forms inventory for the Center, reorders and restocks forms as needed.
  • In coordination with the Director of Quality Assurance, releases information according to HIPAA and Protected Health Information policies and procedures.
  • Prepares charts for surveys by outside agencies and other program needs as required.
  • Follows all CESD Policies and Procedures and OSHA safety guidelines.
  • Maintains the confidentiality of all company procedures, results, and information about participants, clients or families. Protects the confidentiality of all participant information.
  • Practices Universal Precautions and follows appropriate Infection Control procedures.
  • Maintains safe working environment. Follows CESD Safety Policies and Procedures.
  • Participates in and supports Quality Improvement initiatives.
  • Participates in continuing education classes and any required staff and training meetings. Maintains professional affiliations and any required certifications.
  • Completes annual compliance and HIPAA training and exhibits behavior as set forth by the LSMNJ Code of Ethics and Business Integrity in the performance of duties.
  • Adheres to the Organization’s Policies and Procedures regarding the Compliance Program of the organization and is timely in reporting any possible concerns.
  • Follows all local, state and federal regulations as they pertain to the position.
  • Adheres to the Organization’s Policies and Procedures covering Privacy and Security in Compliance with HIPAA regulations.
    • Other duties as assigned by my supervisor, necessary for the efficient operation of the


Experience and Skills:


  1. High school diploma or equivalent; Experience working with Medical Records and in a healthcare environment highly preferred.

Skill(s): Skills and Knowledge:

  1. Knowledge of medical records documentation requirements for long-term care.
  2. Highly organized and accurate.
  3. Legible handwriting, knowledge of medical terminology, and ability to enter data on computer.
  4. Good organization skills, self-starter, demonstrates initiative.
  5. Skilled in establishing and maintaining effective working relationships with participants, co-workers, medical staff and the public.
  6. Skilled in identifying and recommending problem resolution.
  7. Ability to work independently with minimum supervision.
  8. Ability to communicate clearly and effectively.

LSMNJ is an Equal Opportunity Employer.